Clerical & Document Signing¶
The Clerical & Document Signing (Văn thư & Trình ký) module in S-ERP provides an end-to-end digital approval and dispatch management system for organizational files, contracts, official requests, and stamp/seal issuances across Strategic Business Units (SBUs).
Overview & Operational Scope¶
Functional Area |
Operational Focus |
|---|---|
Sign & Stamp Requisitions |
Create signing submissions, attach electronic files, select physical or digital signing forms, configure multi-tier review workflows, and record administrative confirmation. |
Document Lifecycle & Status Workflow¶
Every clerical requisition transitions through standardized lifecycle states:
Draft (Nháp): Submissions created by employees; metadata and attachments remain fully editable.
Waiting for Dept Manager (Chờ TBP duyệt): Requisition submitted and awaiting department head evaluation.
Waiting for SBU Director (Chờ GĐ SBU duyệt): Approved by department manager; pending SBU Director authorization or delegation.
Waiting for HR/Admin (Chờ HCNS Xác nhận): Approved by director; pending administrative confirmation and physical stamp/archive execution.
Completed (Hoàn thành): File officially processed, stamped, and archived.
Refused / Cancelled (Từ chối / Hủy): Rejected at any stage; can be returned to draft for revision.