Review, Approval & Document Publication

Following document submission, designated reviewers evaluate content against organizational standards, process approvals or rejections, and authors officially publish verified assets.

Reviewer Evaluation Workflow

Assigned approvers evaluate document requisitions routed through their queue:

Bước 1: On the document management screen, select the My Approvals (Phê duyệt của tôi) tab, then choose My Upload Approvals (Phê duyệt upload của tôi).

Navigating to my approvals tab on document management interface My upload approvals view displaying pending review requisitions

Bước 2: Locate the pending document requisition and click Open Request (Mở yêu cầu).

Opening target pending document upload request

Bước 3: Review document content, attachments, and prior reviewer notes. Click Approve (Duyệt) to validate the current review step.

Approving document upload request and advancing workflow

When the final reviewer in the workflow chain completes approval, the document status advances to Confirmed (Xác nhận).

Rejection Handling & Feedback

If an uploaded document fails quality standards or contains inaccuracies:

Bước 1: On the document approval form, click Refuse (Từ chối).

Initiating rejection action on document review form

Bước 2: In the confirmation dialog, provide a detailed Rejection Reason (Lý do từ chối), then click Confirm (Xác nhận).

Entering mandatory rejection justification feedback

Bước 3: The document status transitions immediately to Refused (Từ chối), halting further approval steps and notifying the document author.

Document status transitioning to refused with recorded justification

Official Document Publication

Once a document achieves Confirmed status, the document author publishes it to grant read permissions to authorized personnel:

Bước 1: Navigate to the My Requests (Yêu cầu của tôi) tab, then select My Upload Requests (Yêu cầu upload của tôi).

Accessing my requests tab on document repository Selecting my upload requests list

Bước 2: Select the document record currently in Confirmed (Xác nhận) status.

Opening confirmed document ready for official publication

Bước 3: Click the Publish (Ban hành) button located in the top-left action header.

Clicking publish action button on confirmed document header

Bước 4: In the publication dialog, select the official Effective Date (Ngày ban hành) and click Publish.

Selecting official publication effective date and confirming release

The document transitions to Published (Ban hành) status, becoming fully discoverable to authorized organizational groups.