Document Management System (DMS)¶

The Document Management System (DMS) in S-ERP provides an enterprise-grade digital archive designed to streamline document creation, multi-level review, secure publication, controlled downloading, and corporate compliance across Strategic Business Units (SBUs).

Solution Overview & Enterprise Scope¶

S-ERP DMS centralizes organizational documentation, replacing fragmented file shares with strict governance, auditable approval trails, and role-based permissions:

Functional Area	Operational Scope & Key Capabilities
Upload Management	SBU-specific document requisition, tag classification, multi-tier approval routing, SBU Head co-approval, and official corporate publication.
View & Preview	Secure document inspection, complete historical approval timeline tracking, and in-browser PDF/PNG previewing without downloading.
Download Governance	Controlled document download requests, SBU Head justification review, approval delegation, and secure file retrieval to local devices.
Compliance & Collaboration	Mandatory employee reading acknowledgments, feedback collection, and cross-company project follower participation.

Document Lifecycle & Status Workflow¶

Every document managed in S-ERP DMS transitions through standardized lifecycle states:

Draft (Nháp): Document created by end user; metadata and approval steps remain fully editable.
Pending Approval (Đang phê duyệt): Requisition submitted and actively routing through sequential review steps.
Confirmed (Xác nhận): Approved by all designated reviewers; eligible for official publication.
Published (Ban hành): Officially released to authorized users across the organization with designated publication date.
Refused (Từ chối): Rejected at any review stage with mandatory justification feedback.