Purchase Requests

Purchase Requests (Đề xuất mua hàng - ĐXMH) allow project engineers and site managers to requisition materials strictly controlled against approved project quotas.

Create Purchase Request

Step 1: Navigate to Purchase ‣ Purchase Requests and click New.

Purchase request menu and creating a new purchase request

Step 2: Select the applicable Project. The system automatically displays the corresponding approved Material Quota. Enter requisitioned material line items and quantities.

Selecting project and populating material lines from quota

Important

If an item is outside the approved quota, the system displays a warning modal requiring confirmation. Items outside quota will be dynamically appended to the material quota upon approval.

System warning when requisitioning items exceeding remaining quota quantity

Step 3: After selecting line items and quantities, click Save and Submit for Approval.

Saving purchase request and submitting for management review

Purchase Request Approval Workflow

Step 1: Approvers open the purchase request in Waiting Approval status from notifications or under Purchase ‣ Purchase Requests.

Pending purchase request list view Opening purchase request in waiting approval status

Step 2: The SBU Head audits the request details and clicks Approve.

SBU Head approving purchase request

Step 3: The Procurement Department receives notification, adds clarification remarks if needed, and confirms the purchase request.

Procurement specialist adding clarification notes Procurement department confirming purchase request

Note

If a purchase request is rejected at any stage, its status switches to Cancelled. The requester can click Reset to Draft to adjust line items and re-submit.

Cancelled purchase request reset to draft for adjustment