Purchase & Procurement¶

The Purchase & Procurement application in S-ERP provides an integrated, end-to-end management solution for enterprise supply chain operations—from project material quotas (BOM) and purchase requests to vendor quotation comparison, purchase orders, payment requests, document verification, and warehouse inbound receipt.

Overview and End-to-End Procurement Workflow¶

The procurement lifecycle in S-ERP is executed sequentially through 8 operational phases across specialized business roles:

Phase	Primary Role	Key Activities	Expected Output
1	Project Engineer / SBU Head / Accounting / GM	Create project material quota (BOM) and execute multi-level approval	Approved Project Material Quota baseline
2	Requester / SBU Head / Procurement Dept	Create purchase request (ĐXMH) against quota and approve	Validated Purchase Request ready for sourcing
3	Procurement Specialist / SBU Head	Issue RFQ, compare vendor price sheets, select supplier, and confirm Purchase Order (PO)	Confirmed Purchase Order (PO)
4	Requester / Accounting Dept	Submit Payment Request (ĐNTT) linked to PO and track disbursement	Approved Payment Request & Payment Tracking
5	Technical Team / SBU Head / Corporate Accounting	Propose new product code with 4-part automated syntax and 2-level approval	Standardized product code in ERP catalog
6	Procurement Dept	Manage vendor master data, tax IDs, smart button metrics, and secondary contacts	Verified Supplier Profiles & Contacts
7	Procurement / Accounting	Upload PO attachments, verify physical hard-copy documents, and confirm completeness	Validated and complete procurement dossier
8	Warehouse / Technical Inspector	Receive items against PO, create and approve receipt slip, confirm inbound stock	Completed warehouse stock receipt

Role-Based Access and Responsibilities¶

Role	Abbreviation	Responsibilities
Project Engineer / Requester	Requester	Create project material quotas, submit purchase requests (ĐXMH), propose new product codes, and create payment requests (ĐNTT).
SBU Head / Unit Manager	SBU Head	Level 1 approval for material quotas, purchase requests, product codes, and vendor quotations.
Procurement Department	Purchasing	Verify purchase requests, manage RFQs, negotiate with suppliers, maintain vendor records, and issue purchase orders.
Accounting Department	Accounting	Audit material quota unit prices, perform Level 2 product code approval, review payment requests, and verify physical dossiers.
General Manager / Division Director	GM	Final executive approval for project material quotas before procurement execution.
Warehouse Specialist	Warehouse	Inspect incoming items, manage stock receipts, and complete warehouse entry.